Exhibitor Agreement
Exhibitor fees constitute a form of commercial support. Cincinnati Children's Hospital Office of Continuing Medical Education (CME) shall ensure that all educational activities comply with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support and other compliance guidelines for commercial support, as applicable.
Each exhibitor will be required to wear a name badge identifying themselves as well as their organization. Should an exhibitor choose to attend one of the educational sessions, name badges must be worn and no questions or feedback are allowed to be given. Failure to comply will result in a breech of contract.
Should the exhibitor host an event for activity participants, unrelated to the CME activity, it can not be scheduled at the same time as the educational activity. It must be scheduled either before or after the educational activity’s allotted time frame.
Exhibitor agrees to exhibit at the above program. An exhibitor fee, for the amount indicated above, will be made payable to Columbia University's Injury Free Coalition for Kids, 722 W. 168th St., Room 513, New York, New York 10032, unless Injury Free approves other arrangements in a written agreement. Payment must be received on or before July 1 for acknowledgment in print materials. This fee is nonrefundable except in the event of program cancellation.
From the ACCME Standards for Commercial Support:
4.1 Arrangements for commercial exhibits or advertisements cannot influence planning or interfere with the presentation; nor can they be a condition of the provision of commercial support for CME activities.
4.2 Product-promotion material or product-specific advertisement of any type is prohibited in or during CME activities. The juxtaposition of editorial and advertising material on the same products or subjects must be avoided. Live (staffed exhibits, presentations) or enduring (printed or electronic advertisements) promotional activities must be kept separate from CME.
For print, advertisements and promotional materials will not be interleafed within the pages of the CME content. Advertisements and promotional materials may face the first or last pages of printed CME content as long as these materials are not related to the CME content they face and are not paid for by the commercial supporters of the CME activity.
For computer based, advertisements and promotional materials will not be visible on the screen at the same time as the CME content and not interleafed between computer 'windows' or screens of the CME content.
For audio and video recording, advertisements and promotional materials will not be included within the CME. There will be no commercial breaks.'
For live, face-to-face CME, advertisements and promotional materials cannot be displayed or distributed in the educational space immediately before, during, or after a CME activity. Providers cannot allow representatives of Commercial Interests to engage in sales or promotional activities while in the space or place of the CME activity.
4.3 Educational materials that are part of a CME activity, such as slides, abstracts and handouts, cannot contain any advertising, trade name or a product-group message.
4.4 Print or electronic information distributed about the non-CME elements of a CME activity that are not directly related to the transfer of education to the learner, such as schedules and content descriptions, may include product promotion material or product-specific advertisement.
4.5 A provider cannot use a commercial interest as the agent providing a CME activity to learners, e.g., distribution of self-study CME activities or arranging for electronic access to CME activities.
I acknowledge that I have read the above terms and agree to comply with the above standards.
